The Importance of Mobile CMMS: Enhancing Maintenance Efficiency
What is a mobile CMMS?
Let’s examine the need for a mobile CMMS. But what is a mobile CMMS in the first place?
Technology has inseparably penetrated various business operations for streamlined operations and enhanced efficiency. One such technological advancement is digitizing the maintenance sphere of the business using a Mobile Computerized Maintenance Management System (CMMS).
Mobile CMMS, or Mobile Computerized Maintenance Management System, is a software solution that helps orchestrate and streamline maintenance operations by bringing every maintenance stakeholder closer via a unified digital pipeline using smartphones and tablets.
How does a mobile CMMS empower maintenance teams?
A mobile CMMS permits access to work orders, assets, and spare parts information via mobile devices from any location. It empowers maintenance teams to easily check out assigned work orders, obtain detailed step-by-step work instructions as digital checklists, and reach out to peers to update their knowledge and stay current with the best industry practices. Service engineers can access every user manual they need from their mobile.
Technicians can access inventory levels promptly from the mobile app. They can track the stock in stores, customer premises, and on hand. This real-time knowledge helps in work order completion without waiting for the availability of genuine spares. Visibility of inventory stock and their exact placement helps reduce the carrying costs of the business. In addition, they can access the expiry dates for spares as well.
Enhanced visibility of Mobile CMMS
Maintenance issues can be annoying and stand between you and your successful business progress. It is important to uphold transparent practices in maintenance management and technician movements. Maintenance managers should prioritize work orders logically to clear them, paving the way for uninterrupted core business operations. All these are possible only with a mobile CMMS.
Most businesses are asset-centric and field service business customers no longer accept 4 to 5-hour arrival windows. They rather expect a clear-cut Estimated Time of Arrival(ETA). Providing such meaningful tentative times is possible only when maintenance managers can track the real-time location of a technician and dynamic workload from their mobile CMMS.
Cent percent data reliability
Challenges with Traditional Manual Maintenance Systems hinder operational efficiency and productivity. Relying on electronic spreadsheets or paperwork for maintenance history is a license to mismanagement and delayed maintenance decisions. It’s high time for zero tolerance in data accuracy and reliability. Such standards on data integrity are crucial to achieving customer satisfaction and reliability-centered maintenance practices.
QR code based data retrieval
Real-world maintenance includes scenarios wherein a global maintenance team may travel to different locations. While maintaining a certain level of confidentiality on asset details, the team should be able to retrieve asset details and maintenance history quickly. It is vital to avoid rework and deliver sensible fixes. Such instant data retrieval is possible only via a QR code scan pasted on the asset using a mobile CMMS.
Digital Work Orders with Multimedia illustrations
To be prompt and efficient in delivering maintenance services, the maintenance department should receive work requests systemically and digitally. It is essential as manual approaches are inherently associated with lost, duplicate, and incomplete work orders.
A well-constructed work order shall trigger the best and most effective responses, work order communications, and fixes. A mobile CMMS enables any anonymous user to submit service requests via a simple QR code scan enclosing annotated images or video illustrations that portray the issue clearly. It is just as easy as that!
Offline work capabilities
Mobile CMMS lifts all the constraints and limitations of traditional maintenance systems. It clears the bottlenecks in delivering fool-proof maintenance by leveraging advanced technological capabilities.
Such a CMMS provides never-before offline work capabilities and automated reporting from mobile apps. All the data entered into the app during offline work shall sync with the cloud server once the internet connectivity resumes. It is useful when techs work in remote areas with poor network connectivity.
Useful maintenance metrics via mobile app
The cloud application calculates all the maintenance metrics the facility owners prefer to monitor and displays them in the application Dashboard. Again, facility managers can effortlessly view the KPI and metrics from the comfort of their home or while on the move via handheld digital gadgets for data-driven and sound maintenance decisions.
Keeps key stakeholders in the maintenance loop
A mobile CMMS alerts maintenance supervisors and concerned technicians on pending jobs via reminders and escalations. It thus keeps technicians focused on tasks and work in a time-bound manner. It leads to maximized asset uptime, improved workflow efficiency, quicker service turnaround time(TAT), lowered administrative costs, and well-coordinated team efforts.
Cuts down reactive maintenance costs
A mobile CMMS improves overall coordination among team members and aids in equipment failure prediction before it occurs, thereby minimizing unplanned downtime and saving huge repair costs(10 times costlier than preventive maintenance).
CMMS – IoT integration
A Mobile CMMS seamlessly integrates with Internet of Things (IoT) devices to monitor asset performance, air quality, water/oil/gas consumption, etc., in real time. Gathering data from miniature sensors embedded in equipment helps detect anomalies and deviations from normal operating conditions. You can create alarms that trigger real-time mobile and in-app notifications upon any breaches in normal operating conditions.
Importance of scalability & customization
Choose a scalable Mobile CMMS platform to meet the evolving maintenance needs of the organizations. It must offer customization options to accommodate growing asset portfolios. Look for customization flexibility to align with specific operational workflows to support continuous process improvement.
Digitize your maintenance operations with a Mobile CMMS
To secure maintenance with a futuristic thought. March toward improved efficiency by rejuvenating your maintenance strategy with the power of the cloud environment. Travel closely with Your Team and connect the missing dots in maintenance by optimizing resources, time, and cost.
