Automate Maintenance Management in your Facility with Modern CMMS

Large organizations have complex corporate ecosystems that consist of diverse teams right down to the grassroot level. To streamline operations, it is highly recommended to establish a rock-solid interdepartmental communication system within the organizations.

From boosting productivity to optimizing maintenance management, improved communication systems provide all-around benefits for organizations, as multiple studies reveal.

Industrial Revolution 4.0: Standards and Their Impact

Developed nations like the USA turned to the Industrial Revolution 4.0, relying heavily on automation and related tech advancements. This move has proved to yield significant returns on investment for businesses globally. That’s why developing nations are emulating the trend to modernize their business operations and make maintenance management convenient, effective, and smart so it can maximize productivity.

Standards

The standards laid down for the latest industrial revolution call for digitization of business data. In the light of this, the term “team collaboration” takes on a broader role, not just being limited to mere “cooperation” with other teams within an organization. Adopting full-fledged digitization has thus ruled out indecisive communication and disorganization.

Enter CMMS (Computerized Maintenance Management System), fostering enhanced data organization and improved interdepartmental communication.

Impact

The standards laid down for Industrial Revolution 4.0 emphasize the blend of Big Data and Artificial Intelligence with human expertise and mandate the association of each asset or equipment with sensors.

Big data refers to enormously large data sets that are intended to be analyzed computationally to bring out trends, patterns, and associations regarding human behavior and interactions. Big data also empowers predictive analytics with these vast datasets and a variety of data types to predict trends by anticipating future outcomes.

Managing this large and complex dataset calls for specialized data management tools that provide storage, processing, and the provision of useful and insightful reports. This, in turn, streamlines the decision-making and problem-solving tasks across all levels of maintenance management in a facility.

Introduction to CMMS

Let’s dive into the world of maintenance management systems.

Within an organization, various departments work in unison to fulfil the mission of the organization. With a systematic and computerized approach, one can leverage modern technology such as automation of work orders for effective management of assets and facilities in that organization.

CMMS stands for Computerized Maintenance Management System. The term was coined in the early 1980s when PCs began to enter the market and companies gradually began opting for computerization of manufacturing and design. Initially, the capabilities of CMMS were limited in scope and power.

However, with the advent of modern technologies, CMMS has also gone through updates, providing varied future-ready features.

Advantages of CMMS

Let’s look at some of the key advantages of having an integrated CMMS in your production pipeline.

1. Digitizes all equipment, assets, and facilities, covering all aspects pertaining to maintenance and management of facilities.
2. Automates the entire process of asset management.
3. Eliminates the hassles associated with remembering servicing dates, maintenance schedules, etc.
4. Stores and organizes data in a centralized storage system with the flexibility to define user permissions.
5. Provides quick and easy access to data and prevents loss of data.
6. Artificial intelligence enables the prevention of future failures or breakdowns based on the knowledge gained from previous scenarios.
7. Provides seamless work order management by detailing comprehensive information on maintenance tasks such as the authorizations, scope of the task, responsibilities, and departments involved at each stage.
8. Eliminates the need for offline follow ups by making detailed history available for all concerned users such as maintenance managers and service technicians.
9. Offers a user-friendly workflow that can be organized, assigned, prioritized, tracked, and completed for routine as well as new tasks.
10. Provides the option for customers to raise support tickets to the admin by annexing photos/videos depicting the defect in the asset/facility along with the problem statement. On the other hand, it also offers the same option to service technicians who can upload photos or videos as evidence of fixing the issue mentioned in the ticket.
11. Captures the knowledge and experience of senior technicians in the form of a solution bank which guides laymen or new technicians in troubleshooting or servicing the facilities.
12. With preventive maintenance scheduling, organizations can keep a track of inventory levels with real-time reminder alerts, thereby rendering the ordering process more efficient while ensuring best utilization of resources.
13. Keeps the safety standards of an organization up to date.

These advantages make it clear that having an updated CMMS improves team collaboration, enhances customer service, cuts down on operational costs, eliminates difficulties in manual access of documents, optimizes the usage of resources, and improves the overall productivity of the organization.

Features of CMMS

CMMS enables companies to keep human errors at bay with work order management and preventive maintenance as the core features. The rest of the features can vary as per the version and usage of the CMMS required in an organization.

CMMS tools nowadays have expanded their boundaries of operations and evolved at a steady pace, reducing the gap between EAM and CMMS.

Enterprise Asset Management or EAM also pertains to maintenance of assets in a robust way in comparison to its counterpart, CMMS. EAM covers the entire lifecycle of an asset in a facility or organization.

Tailoring the features as per the specific requirements of your organization, our CMMS, InnoMaint, is feature-rich and well-positioned in the maintenance management software market.

Benefits of InnoMaint

1. InnoMaint has a rich set of features and functionalities which position it in the market with a competitive advantage over competitors.
2. We provide customizations of the CMMS to provide a flavour that is tailored for the specific needs of your business.
3. InnoMaint lets you create new User Roles, Custom Logo, Categories, Fields, Reports & Privileges as well and define the level of privileges. It also provides the option of availing the services as Software as a Service (SaaS model) or as a perpetual license.
4. Offers support for multiple locations and multiple currencies for payments involved in business transactions.
5. Extends support for GPS Tracking where the current location of the customer and service technician can be tracked, making it especially beneficial when the service technicians are on the move.
6. Can access interactive calendars with schedule details.
7. The application comes as a mobile app as well, which can be readily downloaded from Google Play and iOS stores.
8. Supports barcode/QR code scanning, in line with the main criteria of Industrial Revolution 4.0 Standards or the association of sensors with every tangible asset.

Looking Ahead

Computerized management and maintenance systems have revolutionized the industry, and you can get onboarded to this new-age technology with InnoMaint.

We are a product of Pinnacle Infotech, the global leader in BIM, Digital Twin, and Facility Management. With a customer base in 43+ countries across the globe, we are continuously striving to improve the operational efficiency and capabilities of businesses with the help of our cutting-edge technological solutions and reliable processes.Our cloud-based equipment maintenance management system continues to surpass our clients’ expectations for we understand the need for interdepartmental collaboration while maintaining equipment and managing large facilities.We help your company stay ahead of the competition with intuitive and innovative facility and maintenance management solutions. Contact us for all your CMMS solutions and let’s begin an exciting new partnership today!